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Obtaining an ETF Registration

The organization that is concerned with this is the Employees’ Trust Fund Board (ETF). www.etfb.lk

 

The ETF does not have a separate registration procedure for making contributions. ETF contributions should also be made through the EPF registration number. Providing employees with membership numbers is the sole responsibility of the employer. An employee is entitled to ETF from the first day of his/her employment irrespective of whether he/she is permanent, temporary, apprentice, casual or a shift worker. Similarly, employees working on piece rate, contract basis and work performed basis of any manner are also eligible for membership.

The following steps should be followed to obtain a registration with the ETF Board.

1. Register with the Employees’ Provident Fund (EPF) and obtain an employer number. This number should be used to pay both EPF and ETF contributions.

2. In the case of new employers who are not registered with the EPF, obtain a temporary number from the Contribution/Collection Section of ETF (Tel. 94-11-2503911) at the 10th Floor, Labour Secretariat Building, Colombo 5, Sri Lanka and contribute to the ETF pending EPF registration, to avoid the payment of Surcharges.

3. Name of employment, Mailing address, No. of employees, Name of contactable person, His/her position & contact Nos. should be provided when registering with the ETF.

Employers who contribute to Private Provident Funds should quote their PF No. for the payment of their ETF contributions and also in all monthly remittance forms, half yearly returns and other correspondences.

For the purpose of ETF payments, employers have been categorised into 02 categories.

1. Larger Category (Employers having over 15 employees)

2. Smaller Category (Employers having less than 15 employees)

Employers having over 15 employees should use Remittance Advice R1 and employers having less than 15 employees should use Remittance Advice R4.

For the purpose of paying ETF contributions, the following steps should be followed.

(A) Manual Payments 

1. Complete the relevant Advice R1 or R4 in duplicate which should accompany the payment.

Employers making payments with R1 Form should continue to do so even if the number of employees fall below 15 in any month. Further, all Corporations and Statutory Boards should use R1 forms. The employers should send the individual member contribution details in Form II on a half yearly basis.

To change the remittance form from R4 to R1 as a result of the number of employees increasing, the ETF Office should be informed and necessary instructions obtained from the above address / contact numbers.

2. If payment is to be made by cheques/ Bank Drafts, ensure that they are crossed and made payable to ETF Board. Payments by Money Order should be made favouring “Employees’ Trust Fund”. Paying Office should be indicated as Colombo. If payment is in cash, make payment at Bank of Ceylon, Torrington Square, Colombo 7, Sri Lanka and People’s Bank at No. 475/1, Elvitigala Mawatha, Narahenpita, Sri Lanka.

3. Use a separate remittance form for each month in respect of payments of arrears. If not, a separate schedule indicating the breakdown of the total should be attached.

4.The monthly contributions must reach the ETF Board on or before the last working day of the following month. Otherwise the employers will be liable to pay surcharge.

(B) Electronic Payments

Facilities are available for employers to make ETF payments and upload monthly member contributions details (Form II Returns) through the internet either from the Bank of Ceylon or Commercial Bank.

1. Employers should register with the respective bank and obtain a password. Application to be filled and submitted to the bank is provided with instruction sheets. 

2. Steps to be followed to make the payments and upload Form II Data (Member Details) through Internet are provided by the respective Banks.

3. In respect of surcharge payments, Surcharge Notice Number should be entered. Please note that without Surcharge Notice Number, surcharge payments cannot be made.

4. Payments can be made on any day irrespective of a bank holiday.

5. Obtain a receipt from the computer as an acknowledgement. Receipts are not issued by the ETF Board for payments made through internet.